PTA Committees / Comisiónes de PTA

ACADEMIC ENRICHMENT

ART ENRICHMENT
This Committee coordinates both artist and art projects for Artist Day, which is typically held in April. This Committee is usually has 2-3 individuals chair it. The Committee will organize Artist Day including identifying and hiring artist, planning student schedules, coordinating volunteers, artist day lunch and student art projects.

ENVIRONMENTAL EDUCATION
Chair(s) will be responsible for developing PTA funded tools to enhance environmental education including training for teachers on uses for these tools. Chair(s) will develop and oversee programs as requested by the school staff in areas like Earth Day, outdoor classroom and master garden. Chair(s) will be responsible for the recycling program for various materials (like newspaper, papers etc).

MATH ENRICHMENT (PILOT PROGRAM)
The Chair(s) will coordinate the Yukon Math Blast program including a post-test to be given to all students. The chair will work with the teacher’s to provide worksheets, games etc in the classroom for the student’s to master appropriate math fact. Chair(s) will coordinate and present awards to students that successfully meet the goals of the program.

READING ENRICHMENT
Currently, the Chair(s) coordinates activities necessary to set-up and run the on-going accelerated reader program (i.e. Iditarod). In the future, the Chair(s) will oversee the reading enrichment program including developing book clubs and any other programs that the Media teacher needs assistance with. The Chair oversees a committee of grade level volunteers who produce monthly system generated reports, distributes ribbons, keeps the Iditarod Wall updated, coordinates school-wide communications and help with rewards (i.e. Husky Lunch, pictures, etc). Typically, committee members spend 2-3 hours per month at these various activities.

REFLECTIONS
Reflections Program is a National Arts Recognition program. This program is available to all students who attend a school with a local PTA in good standing.
The Chair(s) will oversee the Reflections Program, which starts typically in late September. Duties include providing instructions for students on the annual theme and requirements to participate, coordinate the week-long roll out of the program, arrange for judging of entries, organize the entries by category and prepare submission (ensuring official forms have been completed correctly) by deadline due dates. Chair will follow up on program winners and present awards at end of the year award ceremony or artist day pep rally. The workload associated with this program is typically from late August – early November.

SCIENCE ENRICHMENT
This Committee coordinates along with the Science Teacher Committee the science day for the school population, which is typically held in mid-November. Typically, 2-3 individuals chair the committee. The chair(s) will coordinate with the science teacher committee to establish the appropriate grade level experiments for the day, works with the curriculum parent & teachers to gather the necessary supplies and equipment, lines-up volunteers for the day. The Committee also is responsible for all forms of communication with the student/parent population and working with the PTA PR Chair for outside publicity.

SPELLING BEE
The Chair coordinates the school-wide spelling bee with fourth and fifth grade winners having the opportunity to move on to the Scripps Howard Spelling Bee. The program takes place in December and January. The Chair is responsible for communicating the program to the Hillside Community, coordinating with the school administration and staff.

TECHNOLOGY ENRICHMENT
This Committee is the liaison with the school’s technology teacher regarding Hillside’s robotics club. 2 individuals usually chair the Committee. The Chair(s) are responsible for establishing a competitive robotics team for grades 3 -5 for fall competitions.

TUTORING
This is a program of small or individualized groups of students tutored by PTA volunteers in reading and math. The program needs many volunteers to work with the students. The Chair coordinates volunteers and student insuring that they have the necessary information and resources to be successful. The Chair will seek volunteers through flyers; paw prints etc and general communication of the program. The Chair will also set up the tutoring training session twice a year.

STUDENT & FAMILY PROGRAMS

DAD’S CLUB – NEW INITIATIVE
This program provides events throughout the year for fathers & students to enter act outside of the classroom. The Chair(s) would coordinate at least a quarterly event, promote it and lead the event. The Chair(s) could also coordinate other individuals to lead events as necessary.

INTERNATIONAL FESTIVAL
This Committee plans this program, which celebrates the diversity of Hillside’s community. 2-3 individuals typically chair the committee. The Committee will coordinate various activities such as cultural food, educational materials and dress and music. The Committee works with the international teacher committee to identify activities coordinate volunteers to represent various countries and promote the event to Hillside’s community.

KINDERGARTEN ORIENTATION
Orientation is a planned event to introduce incoming Kindergarten students to the layout of the school, the kindergarten program, kindergarten teachers, daily school procedures and the registration process. The Chair(s) will be responsible for composing, distributing a press correspondence announcing the event throughout the community. Chair(s) will secure volunteers to assist with the event, coordinate the preparation/distribution of orientation materials and coordinate with both the spirit wear & volunteer coordinator chairs for their participation in the event.

RED RIBBON WEEK
This is a national drug awareness program (structured program purchased by the PTA) designed to teach students about the dangers of drugs. The Chair(s) will coordinate school-wide and class events in accordance with the planned events of the program. In addition, chair(s) will secure volunteers from the community to speak to the students about their role in the fight against drugs (i.e. police officer, DEA agent). This program typically occurs in mid to late September.

WAYS & MEANS

BOOSTERTHON
This Committee coordinates the school-wide fundraiser. The Chair(s) work with the Boosterthon company representative to set date of fundraiser, pep rallies and a general theme. The Chairs will coordinate volunteers to help with the fundraiser, pledge collection and the day of the event. The Chairs will coordinate incentives for obtaining pledges and collecting pledges. The Chairs will be responsible for all communications with the Hillside Community through paw prints, WDOG, Flyers and Curriculum Parents.

DINNER & DESSERT NIGHT
This committee coordinates PTA fundraiser with local restaurants. The Chair(s) will coordinate with local restaurants for a Hillside night where the restaurant will return a percentage of the sales to the PTA. The chair will need to communicate the dates & location of the events through flyers, Paw Prints and stickers. Chair will coordinate any incentives to increase participation (i.e. raffle give-aways, class participation contests, entertainment).

ENTERTAINMENT BOOKS
The Chair will coordinate with the Company’s representative to coordinate delivery prior to Open House. The Chair will maintain inventory of books, coordinate sale of the book with the Spirit Wear Chair, maintain inventory, track sales, prepare all communications (i.e. flyers, Paw Prints, WDOG, E-mail & website) and finalize sales in January and coordinate return of unsold books.

FAMILY GAME NIGHT
Committee will organize plan for playing bingo, prizes, music and additional activities for the game, which is typically held in the spring. Committee will sell bingo cards, check families in at the door, man the food line, sell popcorn and candy, call Bingo numbers and help clean up after the event. Typically, two people Co-Chair this committee.

FAMILY MOVIE NIGHT
This committee will coordinate a fall family movie night on the grounds of Hillside. The Committee will coordinate the showing of the movie, food and beverages and volunteers for the night of the event. The Chairs will be responsible for communication of the event to the Hillside Community.

FAMILY PORTRAITS
Chair works with a local photographer for a PTA fundraiser to set up opportunities for Hillside families and staff to have portraits taken usually during mid to late September. The Chair will prepare appointment sheets, information sheets and board for the school population to purchase family portrait packages at Open House and during the first part of school. Chair will coordinate appointments the photographer, will contact families with appoint reminders and ensure that all individuals who have purchased a session have an appointment and vice versa. The Chair will follow-up with photographer to determine actual number of portraits taken and final payment owed to Hillside.

GIFT WRAP
The Chair(s) coordinate all activities involved in running the PTA’s on-line fundraiser that starts in mid-August. The Chair will communicate with the gift-wrap company representative to determine sale dates, delivery of catalogs and coordinate with the PTA Executive Board. Chair will develop them & plan for two-week sales campaign, identify incentive rewards for family sales, prepare all communications (i.e. flyers, Paw Prints, WDOG, e-mail), assemble catalogs, cover letter and order form, track sales and continue to promote on-line sales through the end of the year.

GM BOXTOPS
The Chair is responsible for ensuring that the school is registered with the Boxtop program, students and parents are aware of the program for collecting box tops each month, counting & documenting the box tops, and submitting them. The Chair is also responsible for preparing any communications about the program to be sent home with the students and coordinating a class incentive program to encourage & increase participation.

SCHOOL STORE
The School Store sells small school items on Monday, Wednesday & Friday from 7:15-7:45 am. The Chair will order supplies, track inventory and restock as necessary. The Chair can work the store or coordinate volunteers to assist.

SPIRIT WEAR
The Chair(s) coordinate the sales of Hillside spirit wear. The Chair(s) determine artwork for spirit wear in cooperation with school administration and PTA Executive Board during late spring & early summer. Chair(s) is responsible for pricing, stocking inventory, ordering and sales. Most of this function is handled by the Chair, but during Open House, Curriculum Nights and other key school events where Spirit Wear is sold. Chair relies on volunteers to help work at the sales tables.

SCHOOL SUPPORT

BILINGUAL LIAISON
The Chair will work to make our non-english speaking community feel welcome at Hillside. The Chair will assist in communicating about the PTA, it’s events and programs and volunteer opportunities for our non-English speaking community.

EVENT COORDINATOR
The Chair will identify parents from each grade level that can learn and run the sound system for the grade level performances at both the dress rehearsal and the performance. The Chair will also coordinate with the PE staff any items or volunteers needed for field day.

GRADE LEVEL COORDINATOR
The Coordinator works with the grade level teacher(s) to plan grade wide activities, the grade level performance and other approved activities and communicate these plans to the applicable Home Room Coordinator (HRC). The coordinator is responsible for the exchange of funds (income/expenses) & budget with the HRC, VP of School Support and the Administration. The coordinator will also meet with the grade level teacher to plan the 2 approved parties and a grade level performance and then communicate this with the applicable HRC.

HOME ROOM COORDINATOR
The coordinator is the liaison between Grade Level Coordinators and homeroom representatives. Along with teachers, solicit Home Room Reps (HRR). Chair will train HRRs and provide them with policies, procedures and programs (i.e. school schedules, reimbursement policy/process). Guidelines will also be provided in reference to soliciting donations for teacher gifts or classroom parties. HRRs will assist as needed with all programs and events undertaken by the PTA.

TEACHER & STAFF APPRECIATION
Chair(s) will organize and plan the activities for teacher & staff appreciation week in March. Chair will coordinate with the classroom parents to solicit volunteers to assist throughout the week. Chair will solicit donations from local businesses for teachers and staff raffle. Activities may include but are not limited to the following: teacher breakfast, teacher luncheon, raffle, teacher supply gift basket, donations via room parents, decorations in special areas, etc.

VOLUNTEER COORDINATOR
Chair is responsible for gather individuals who would like to volunteer at the school and distributing this information to the appropriate PTA Committees and Chairs. The Chair will update and copy the volunteer information form, which is sent home in the School Kickoff Envelop (mid-July). Chair will gather all completed volunteer forms, track the information and then provide the list of volunteers to the VP’s, Committees, and Chairs. In addition, the chair will maintain a monthly log of volunteer hours through the Ident-a-Kid program. The chair will submit the necessary forms as requested by the district or for specific awards.

WELCOME BACK WEEK
The Chair(s) will coordinate events during the planning week before school begins for the teachers and staff. This can include a breakfast and lunch for the teachers and staff, which will require soliciting volunteer to provide food and drinks and coordinating set up, serve & clean up.

COMMUNICATION

MEMBERSHIP
The Chair(s) duties include staffing the membership table at Open House and curriculum night, gathering membership forms, preparing and maintaining a spreadsheet to record members, tracking members needed to reach Hillside’s 100% membership goal each year, completing membership forms and award application for GA PTA, and sending letters to families of students who have not yet joined. The bulk of the effort for this committee is completed by the end of November.

OPEN HOUSE
The Chair coordinates the open house, which is held a few days before the start of school. The Chair is responsible for lining up volunteers to work the event, signage to guide the students and family and insure all PTA Committees have the necessary displays.

PUBLIC RELATIONS
The Chair seeks recognition in the press for activities that happen at Hillside. The Chair works with the PTA Board and Committee Members as well as Hillside’s Principal to gather information about events that can be shared with press agencies. Anyone with contacts within these agencies who can help raise Hillside’s visibility is welcome to work with this committee.

DIRECTORY
The Chair’s responsibilities include selecting a printer, working with the business partner chair, and working with the school data clerk to verify student and family information. Knowledge of Excel and Word are necessary. Identifying the printer starts in late July, compiling student information is in late August and final editing in September.

YEARBOOK
The Chair(s) leads the effort to put this book together, relying on the work of volunteers to take pictures of students and student’s families at Hillside school events throughout the year. The Chair is responsible for the layout and design, marketing of the book, tracking sales and the distribution of the books at the end of the year. The Chair will also works with the 5th grade student yearbook committee.

HUSKY NEWS
The Chair gathers items/articles from the PTA Board, Committee’s and Chair and lays out the Articles for the Husky News. The Chair works with the PTA Presidents to produce the weekly e-mail newsletter.

WEBSITE
The chair is responsible for maintaining the Hillside PTA website (www.Hillsidepta.com) with content supplied by Board Members and Committee Chairs. Website Chair has the technical skill to implement layout changes. Volunteers solicited by the chair post updates.

COMMUNITY RELATIONS

BUSINESS PARTNERS
Hillside PTA solicits various donations from local businesses that benefit Hillside and offset PTA activity expenses. The Chair(s) will communicate with all Committees and Chairs on proper procedures for soliciting donations. The Committee, which consists of 2-4 individuals, will also identify suitable business partners for the school in concert with the Principal or her delegate for the school to develop long-term relationships with these businesses. In addition, the committee will track donations, benefits for the businesses and thank-you’s.

CARING AND SHARING
The Caring & Sharing committee manages Hillside’s commitment to outside charities as well as the needs within the Hillside family. One or two individuals usually chair the committee. The Chair(s) are responsible for coordinating a weeklong awareness program to generate student/parent donations in support of a specific charity (i.e. hunger, holiday drive). At the end of these activities, the chair(s) rely on volunteers to help collect and transport collected items to outside charities. In addition, the committee will provide support (as needed) to the student council and/or civics group for the spring charity event.

LEGISLATIVE CHAIR
The Chair Keeps abreast of the PTA FCBoE, county, state and national legislative issues, communicates these to the PTA Executive Board. In addition, the Chair will work with the North Fulton Council PTA Legislative VP, other cluster Legislative chairs to understand potential PTA, FCBOE, County, state and national legislative issues that should be communicated to the PTA executive board as well as the general membership. Areas of high local interest will include school redistricting, funding of additional staff, or educational programs and other issues that affect the general population.