This Committee coordinates both artist and art projects for Artist Day, which is typically held in April. This Committee is usually has 2-3 individuals chair it. The Committee will organize Artist Day including identifying and hiring artist, planning student schedules, coordinating volunteers, artist day lunch and student art projects.
This Committee coordinates along with the Science Teacher Committee the science day for the school population, which is typically held in mid-November. Typically, 2-3 individuals chair the committee. The chair(s) will coordinate with the science teacher committee to establish the appropriate grade level experiments for the day, works with the curriculum parent & teachers to gather the necessary supplies and equipment, lines-up volunteers for the day. The Committee also is responsible for all forms of communication with the student/parent population and working with the PTA PR Chair for outside publicity.
This is a program of small or individualized groups of students tutored by PTA volunteers in reading and math. The program needs many volunteers to work with the students. The Chair coordinates volunteers and student insuring that they have the necessary information and resources to be successful. The Chair will seek volunteers through flyers; paw prints etc. and general communication of the program. The Chair will also set up the tutoring training session twice a year.
YUKON MATH / MATH ENRICHMENT
The Chair(s) will coordinate the Yukon Math Blast program including a post-test to be given to all students. The chair will work with the teacher’s to provide worksheets, games etc. in the classroom for the student’s to master appropriate math fact. Chair(s) will coordinate and present awards to students that successfully meet the goals of the program.
The Chair coordinates the open house, which is held a few days before the start of school. The Chair is responsible for lining up volunteers to work the event, signage to guide the students and family and insure all PTA Committees have the necessary displays.
The Chair seeks recognition in the press for activities that happen at Hillside. The Chair works with the PTA Board and Committee Members as well as Hillside’s Principal to gather information about events that can be shared with press agencies. Anyone with contacts within these agencies who can help raise Hillside’s visibility is welcome to work with this committee.
The Chair’s responsibilities include selecting a printer, working with the business partner chair, and working with the school data clerk to verify student and family information. Knowledge of Excel and Word are necessary. Identifying the printer starts in late July, compiling student information is in late August and final editing in September.
The Chair(s) leads the effort to put this book together, relying on the work of volunteers to take pictures of students and student’s families at Hillside school events throughout the year. The Chair is responsible for the layout and design, marketing of the book, tracking sales and the distribution of the books at the end of the year. The Chair will also works with the 5th grade student yearbook committee.
THE HOWLER, HUSKY NEWS
The Chair gathers items/articles from the PTA Board, Committee’s and Chair and lays out the Articles for the Howler. The Chair works with the PTA Presidents to produce the periodic e-mail newsletter.
The chair is responsible for maintaining the Hillside PTA website (www.Hillsidepta.com) with content supplied by Board Members and Committee Chairs. Website Chair has the technical skill to implement layout changes. Volunteers solicited by the chair post updates.
Hillside PTA solicits various donations from local businesses that benefit Hillside and offset PTA activity expenses. The Chair(s) will communicate with all Committees and Chairs on proper procedures for soliciting donations. The Committee, which consists of 2-4 individuals, will also identify suitable business partners for the school in concert with the Principal or her delegate for the school to develop long-term relationships with these businesses. In addition, the committee will track donations, benefits for the businesses and thank-you’s.
DINNER & DESSERT NIGHT
This committee coordinates PTA fundraiser with local restaurants. The Chair(s) will coordinate with local restaurants for a Hillside night where the restaurant will return a percentage of the sales to the PTA. The chair will need to communicate the dates & location of the events through flyers, Paw Prints and stickers. Chair will coordinate any incentives to increase participation (i.e. raffle give-aways, class participation contests,
The Chair keeps abreast of the PTA FCBoE, county, state and national legislative issues, communicates these to the PTA Executive Board. In addition, the Chair will work with the North Fulton Council PTA Legislative VP, other cluster Legislative chairs to understand potential PTA, FCBOE, County, state and national legislative issues that should be communicated to the PTA executive board as well as the general membership. Areas of high local interest will include school redistricting, funding of additional staff, or educational programs and other issues that affect the general population.
STUDENT & FAMILY PROGRAMS
Hillside’s Character Education program continues to promote positive character traits in each student. The program is used in collaboration with the school’s Husky P.R.I.D.E. behavior modification system. Past monthly character traits have focused on Respect, Individuality, Cooperation, Compassion, Determination, Peace, Honesty, Friendship and Patience. This PTA committee transforms these concepts into action by creating service opportunities that show children how to best exemplify the character traits. Some highlights of past years include Husky Heroes Lunch Day, a Hurricane Sandy Relief Coin Drive, a “Souper Bowl” canned food drive, a Book Drive and a Sock & Mitten Drive.
Reflections Program is a National Arts Recognition program. This program is available to all students who attend a school with a local PTA in good standing. The Chair(s) will oversee the Reflections Program, which starts typically in late September. Duties include providing instructions for students on the annual theme and requirements to participate, coordinate the week-long roll out of the program, arrange for judging of entries, organize the entries by category and prepare submission (ensuring official forms have been completed correctly) by deadline due dates. Chair will follow up on program winners and present awards at end of the year award ceremony or artist day pep rally. The workload associated with this program is typically from late August – early November.
ALL PRO DAD’S CLUB
This program provides events throughout the year for fathers & students to interact outside of the classroom. The Chair coordinates, promotes, and leads monthly events. The Chair could also coordinate other individuals to lead events as necessary.
INTERNATIONAL FAMILY FUN NIGHT
This committee will coordinate a fall family night at Hillside that celebrates our school’s diversity. The Committee will coordinate vendors and/or families to contribute food samples representing different countries, different dance styles and customs of different countries, and volunteers for the night of the event. The Chairs will be responsible for communication of the event to the Hillside Community.
K/1 COMMUNITY CONNECTION
This committee is responsible for scheduling fun, casual events that will help promote friendships and networks of support among the families of our youngest students. Past events included afternoon and/or weekend park play dates, movie nights, parent dinners. The committee’s responsibilities will include scheduling these events and communication.
GRADE LEVEL COORDINATORS
The Coordinators work with the grade level teacher(s) to plan grade wide activities, the grade level performance and other approved activities and communicate these plans to the applicable Home Room Coordinator (HRC). The coordinators are responsible for the exchange of funds (income/expenses) & budget with the HRC, VP of School Support and the Administration. The coordinator will also meet with the grade level teacher to plan the 2 approved parties and a grade level performance and then communicate this with the applicable HRC.
This is a fun night when students and families gather at the school to learn fun and easy math games that can help reinforce learning at home. School personnel are responsible for the ‘games’ portion of the evening. PTA is responsible for working with school leadership in planning the evening, creating a flyer, communications, food reservations and any additional volunteer needs.
Chair works with each of the VPs and Committee Chairs to understand volunteer needs for single events or on-going programs. Creates sign-up lists and communicates those volunteer needs to PTA members. Electronic communications and paper/flyer communications are used. The Chair will update and copy the volunteer information form, which is sent home in the School Kickoff Envelop (mid-July) and first week of school. Chair will gather all completed volunteer forms, track the information and then provide the list of volunteers to the VP’s, Committees, and Chairs. The chair will track the Three-for-Me program. Additionally, the chair will work with the school to schedule periodic Volunteer Work Days and gather projects for the volunteers to complete.
TEACHER & STAFF APPRECIATION
Chair(s) will organize and plan the activities for teacher & staff appreciation week in March. Chair will coordinate with the classroom parents to solicit volunteers to assist throughout the week. Chair will solicit donations from local businesses for teachers and staff raffle. Activities may include but are not limited to the following: teacher breakfast, teacher luncheon, raffle, teacher supply gift basket, donations via room parents, decorations in special areas, etc.
WELCOME BACK WEEK
The Chair(s) will coordinate events during the planning week before school begins for the teachers and staff. This can include a breakfast and/or lunch for the teachers and staff, which will require soliciting volunteers to provide food and drinks and coordinating set up, serve & clean up.
WAYS & MEANS
The Chair(s) duties include staffing the membership table at Open House and curriculum night, gathering membership forms, preparing and maintaining a spreadsheet to record members, tracking members needed to reach Hillside’s 100% membership goal each year, completing membership forms and award application for GA PTA, and sending letters to families of students who have not yet joined. The bulk of the effort for this committee is completed by the end of November.
Chair works with a local photographer for a PTA fundraiser to set up opportunities for Hillside families and staff to have portraits taken usually during mid to late September. The Chair will prepare appointment sheets, information sheets and board for the school population to purchase family portrait packages at Open House and during the first part of school. Chair will coordinate appointments the photographer, will contact families with appoint reminders and ensure that all individuals who have purchased a session have an appointment and vice versa. The Chair will follow-up with photographer to determine actual number of portraits taken and final payment owed to Hillside.
The Chair is responsible for ensuring that the school is registered with the Boxtop program, students and parents are aware of the program for collecting box tops each month, counting & documenting the box tops, and submitting them. The Chair is also responsible for preparing any communications about the program to be sent home with the students and coordinating a class incentive program to encourage & increase participation.
The Chair(s) coordinate the sales of Hillside spirit wear. The Chair(s) determine artwork for spirit wear in cooperation with school administration and PTA Executive Board during late spring & early summer. Chair(s) is responsible for pricing, stocking inventory, ordering and sales. Most of this function is handled by the Chair, but during Open House, Curriculum Nights and other key school events where Spirit Wear is sold. Chair relies on volunteers to help work at the sales tables.